Publication Ready (Camera-Ready) Submission

This page (will) provide clear and consistent instructions for preparing your accepted or conditionally accepted work for the conference. You will need to upload your updated submission document and you may have to submit other materials that will enable your work to be presented (e.g., for some forms of remote presentation).

The “camera ready” version of your submission is the version that you will be presenting at the conference and will be archived in the NIME Proceedings Archive. Every accepted submission will be invited to submit a camera ready version of their accepted document CMT by the camera ready deadline and must do so to be included in the conference (even if minimal or no changes are required).

Below we have specific instructions for:

Paper Track

Here are the camera-ready and presentation requirements for papers.

Checklist for Camera-Ready

  • Your submission PDF is in the correct format as outlined on the submission page.
  • Your submission PDF is not anonymised and the author names and order match the names and order listed in CMT.
  • Your submission PDF includes an ethics statement.
  • Your submission PDF is within the word count of its correct paper category (6000 words for Long Papers, 4000 words for Medium Papers, 2000 words for Short Papers). The word count does not include Abstract, References, Acknowledgements, and References.
  • If conditionally accepted, your submission PDF has been updated to address any specific requirements of reviewers or meta-reviewer.
  • You are aware and accept that your submission PDF and image will be published on https://nime2026.org under a CC BY 4.0 license.

Notes on the camera ready PDF file

  • You do not need to add CCS concepts for NIME papers (no matter what the latex template warnings say).
  • You should not set printacmref=true for NIME papers (no matter what the latex template warnings say).
  • The document settings for your file should be \documentclass[sigconf]{nimeart} (this produces a clean, non-anonymous PDF with no line or page numbers, )

Note that you may upload one video file (mp4 format, up to 350MB) as a supplementary file to your submission which will be archived within the NIME proceedings.

Presentation Format

You should have received an email from us about your assigned presentation format. Please upload the associated required material on CMT by 30 April AOE. Please reach out to papers@nime2026.org if you have any questions.

All accepted paper submissions (short, medium or long category) will receive a presentation slot (either oral or poster) at the conference, independent of onsite or remote attendance.

Your submission’s presentation falls under of the following four categories, as notified by the Paper Chairs, which will be sent out soon.

  Oral Presentation Poster
Onsite 5/8/12-minute presentation (short/medium/long paper) + Q&A A0 Physical Poster, in-person Q&A
Remote Synchronous remote presentation (live during session) + Q&A A0 Physical Poster (submitted as pdf), 90 second pre-recorded lightning talk

Optional: Authors with accepted work attending in person may wish to present a demonstration at the conference. For example, if you are giving an oral presentation about a musical system, you may wish to demonstrate it during the poster sessions. To arrange this please email demos@nime2026.org. Once we have confirmed proceedings being presented as demos, the Demo & Poster chairs will reach out to you about whether it is possible to showcase your demo.

Key Requirements for All:

  • A teaser image (e.g., 1000px wide, jpeg, jpg or png) to display on the conference website’s paper gallery (example).
  • The associated material (if any) as indicated in the table above.
    • For remote posters: please upload your video and a separate .srt caption file on CMT.
    • For remote presentations: please upload a video of your presentation (with a separate .srt caption file) on CMT.
    • For onsite oral and poster presentations: you do not need to upload your presentation materials.
  • This submission is through the same Camera Ready Submission Form on CMT, the same field used to upload your paper submission file.
  • Important Date: Please upload the associated required material by 30 April AOE.

Physical Poster Requirements (Onsite and Remote):

  • Poster size: A0.
  • Orientation: Portrait.
  • Posters should include (1) the title, authors’ names, and affiliations, (2) a concise overview of the research, (3) clear illustrations of key aspects of your presenting work, and (4) a compelling visual design.
  • Please print the poster beforehand and bring it to the conference venue.

Video Requirements (Required for Remote Poster and Oral Presentations):

  • There is no specific presentation style required for the video; however, the video should highlight the main points you wish to convey, so conference attendees will be interested in reading your paper. Please display the work’s title and author information at the beginning of the video.
  • Lightning talk videos for remote posters will be played during a session at the conference.
  • Remote presentation videos will be used as a backup should there be any issues with the live presentation.
  • All videos must be encoded in MP4 format using the H.264 codec.
  • Resolution must be precisely 1080p (1920 x 1080) or 4k (3840 x 2160), with a 16:9 aspect ratio.
  • File size limit: 350 MB.
  • Please provide captions for your video presentation in a separate file in .srt format on CMT. For guide, please check out the SIGCHI guideline for reference.

Music Track

Here are the camera-ready and presentation requirements for the music track (live performances and installations):

Camera Ready Checklist

  • Your submission PDF is in the correct format as outlined on the submission page.
  • Your submission PDF is not anonymised and the author names and order match the names and order listed in CMT.
  • Your submission PDF has the appropriate sections as explained in the call
  • You have an image 1000px in width to upload in the camera-ready form.
  • You are aware and accept that your submission PDF and image will be published on https://nime2026.org under a CC BY 4.0 license.
  • A plain text list of technical requirements.

We will provide a two-channel sound system and projection capabilities for all live/remote performances and installations, and equipment such as DI boxes, XLR cables, and power boards, that would typically be supplied by a concert venue. Any other items should be provided by the authors/ performers. Please note that the conference cannot provide items such as computers or audio interfaces.

A sound check will be scheduled for all performances. Given the conference’s tight schedule, we ask that artists come fully prepared for a plug-and-play setup to ensure a smooth and efficient transition between performances.

Workshop Track

Please submit the camera-ready workshop proposal PDF and the requested information to the CMT camera-ready form. If you have any questions or comments please contact the workshop chairs on workshops@nime2026.org.

Checklist (to be completed before the end of day April 30th AOE)

  • Please ensure that your camera-ready submission PDF
    • addresses the feedback given by the reviewers and the meta-reviewer.
    • uses the correct template (Word → nime-music-workshop-template.docx or Latex → nime-music-workshop-latex-template.zip).
    • has the appropriate sections as explained in the call (edit the template sections as needed)
    • includes an ethics statement.
    • matches the author names and order as listed in CMT.
  • Please fill the rest of the fields in the camera-ready form:
    • [For conditional acceptance only] Please ensure you submit the list of changes that were done to your proposal to address the meta-reviewers requests for full acceptance.
    • A short description/abstract. This will be added to the conference programme. If you have set up a website for this workshop, please link it here too. It is fine to reuse the abstract of your proposal.
    • An image (1000px in width) for the conference programme.
    • Format (in person, hybrid or online).
    • Length (full day or half-day).
    • List of technical requirements for your workshop.
    • Workshop participation cap (default is 20 attendees, let us know if you expect more or less participation)
    • Whether you will manage workshop participation yourself (e.g. with an open call for submissions) or if you are happy to let the workshop chairs manage signups.
  • You are aware and accept that your submission PDF and image will be published on https://nime2026.org under a CC BY 4.0 license.
  • Registration:
    • At least one author has registered for full attendance at NIME 2026, either in person or online.
    • The remaining authors are registered either for full conference attendance (online or in person) or workshop day only.

alt.nime Track

Here are the camera-ready and presentation requirements for alt.nime contributions. You will soon receive an email from us about your assigned presentation format. Please upload the associated required material on CMT by 30 April AOE.

Checklist for Camera-Ready

  • Your submission PDF is in the correct format as outlined on the submission page and includes the required minimum sections: Title, Abstract, Author Information, Ethics Statement.
  • Your submission PDF uses the correct alt.nime template (not the NIME paper template). The template is available here.
  • Your submission PDF is not anonymised and the author names and order match the names and order listed in CMT.
  • If text-based, your submission is within the 6,000-word limit (excluding references and ethics statement).
  • If conditionally accepted, your submission PDF has been updated to address any specific requirements of the jury.
  • You have an image 1000px in width to upload to the camera-ready form (to display on the conference website’s paper gallery).
  • You are aware and accept that your submission PDF and image will be published on https://nime2026.org under a CC BY 4.0 license.

Non traditional format

If your submission includes non-traditional format materials (e.g. pictorials, zines, audio, or video), please upload these as Supplementary Material on CMT (accepted formats: PDF, MP4, MP3, WAV; up to 350MB). These will be archived within the alt.nime proceedings.

Please reach out to alt-nime@nime2026.org if you have any questions.

Presentation Format

  • You will soon receive an email from us about your assigned presentation format. alt.nime contributions will be most likely presented in one of several formats, detailed below:
  • Presentation session: 8-minute slot (medium category) + Q&A
  • Zine stand / table: a dedicated table space for distributing and discussing your zine with conference attendees.
  • Demo / Installation: a space to present your demo or installation, shared with other contributors in the room during the poster sessions.
  • Happening: a short, self-contained session taking place in a shared space. Happenings must be fully self-sufficient and leave no trace.